DISTRICT 17 OFFICER SCHOOL DUTIES
PRESIDENT
The President School shall be a high school that will host the Fall Convention, preside over all business meetings of the district organization, and contact the other officer schools concerning planning sessions of the executive committee. The President School advisor and student representative must attend the TASC Steering Retreat during the month of June following their election. If the President School cannot attend, the Vice President School shall take their place.
VICE PRESIDENT
The Vice President School shall be a high school that hosts the Spring Convention, they will assist the chair in charge of Winter Retreat, Fall Conference, Spring Conference, and State Conference. Working with the President School and the District Coordinator, this school will help to plan for meeting space, an agenda, session leaders, and the election process. This school is responsible for tallying the state project points. The Vice President School will preside at all business meetings in the absence of the President School. The Vice President School shall attend the TASC Steering Retreat in June if the President School is unable to go.
TREASURER
The Treasurer School shall be a high school or middle school that maintains accurate financial records, presenting an up-to-date financial statement at the beginning of the term, at each district meeting, and at the end of the term. This position is an appointed position selected by the Executive Committee at the Spring Convention to be reviewed every 2 years.
PARLIAMENTARIAN
The Parliamentarian School shall be either a middle school or a high school that produces, mails and emails a district newsletter four times per year (in fall, prior to officers’ workshop and in early November to inform advisors of the Spring Convention; and in the spring to announce new officers schools and any summer plans for the district.) A copy will also be posted on the District 17 Website. The Parliamentarian shall also be responsible for maintaining the district website and the publication of registration forms for district events. THE PARLIAMENTARIAN SCHOOL IS ALSO RESPONSIBLE FOR TOTALING THE STATE REPORT FORMS AND COMPLETING THE SPREADSHEET FO R THE STATE!
SECRETARY
The Secretary School shall be either a middle school or a high school that is responsible for taking minutes at each meeting and reading the minutes of the previous meeting. This school shall keep an on-going notebook that is passed on annually. A copy of the minutes is to be posted to the district website in a timely manner. The secretary school arranges and coordinates the High School Winter Retreat.
HISTORIAN
The Historian School shall be a high school or middle school that is in charge of documenting the district student council activities and to present a slideshow of pictures at the Spring Convention. The Historian School shall also make a playlist and background slides to be used before and during the conventions.
MIDDLE SCHOOL ADVISOR TO THE BOARD
The Middle School Advisor to the Board shall be a middle school who represents the needs, activities, and concerns of the middle schools in the district. They are also responsible for coordinating the Middle Level Winter Retreat.
PAST PRESIDENT
The Past President School shall serve as an advisor and resource position for the new officer schools. This school is responsible for getting the district flag to state, reporting on past activities and assisting the new president school. This school will assume the position of any officer school except president that is vacated for extenuating circumstances.
DISTRICT COORDINATOR
A District Coordinator shall be voted on by the advisors for a term of three years at the Spring Convention. The person chosen must be a student council advisor and a member of this organization. District Coordinator candidates must have 3 years experience in District 17, previously held a district office, and school must have been a TASC Sweepstakes school. In the event that the District Coordinator is unable to complete his/her term, the advisor of the president school shall call a meeting of the Executive Committee within 60 days to fill the unexpired term. This person will serve as a liaison between the state office and the district and will serve as a resource for new advisors. The District Coordinator will distribute constitutions and district forms to new student councils in the district, to candidate schools, and to new officer schools. This person will also organize the district’s advisors’ meeting. The District Coordinator will review district account activity with the Treasurer twice per year. The District Coordinator shall oversee the District Scholarship process and selections with a committee made up of: themself, the middle level advisor to the board and no less than three active middle level advisors appointed by the Executive Committee from a pool of volunteers gathered at Fall Convention. The District Coordinator shall oversee the Winter Retreat Junior Counselor selection process with the Secretary school. They shall review applications and select JCs according to consultant need, up to 5 middle level and 10 high school level. The District Coordinator must attend the TASC Steering Retreat during the month of June following their election. If the District Coordinator is unable to attend another Officer Advisor, as selected by the District Executive Committee, shall attend.
The President School shall be a high school that will host the Fall Convention, preside over all business meetings of the district organization, and contact the other officer schools concerning planning sessions of the executive committee. The President School advisor and student representative must attend the TASC Steering Retreat during the month of June following their election. If the President School cannot attend, the Vice President School shall take their place.
VICE PRESIDENT
The Vice President School shall be a high school that hosts the Spring Convention, they will assist the chair in charge of Winter Retreat, Fall Conference, Spring Conference, and State Conference. Working with the President School and the District Coordinator, this school will help to plan for meeting space, an agenda, session leaders, and the election process. This school is responsible for tallying the state project points. The Vice President School will preside at all business meetings in the absence of the President School. The Vice President School shall attend the TASC Steering Retreat in June if the President School is unable to go.
TREASURER
The Treasurer School shall be a high school or middle school that maintains accurate financial records, presenting an up-to-date financial statement at the beginning of the term, at each district meeting, and at the end of the term. This position is an appointed position selected by the Executive Committee at the Spring Convention to be reviewed every 2 years.
PARLIAMENTARIAN
The Parliamentarian School shall be either a middle school or a high school that produces, mails and emails a district newsletter four times per year (in fall, prior to officers’ workshop and in early November to inform advisors of the Spring Convention; and in the spring to announce new officers schools and any summer plans for the district.) A copy will also be posted on the District 17 Website. The Parliamentarian shall also be responsible for maintaining the district website and the publication of registration forms for district events. THE PARLIAMENTARIAN SCHOOL IS ALSO RESPONSIBLE FOR TOTALING THE STATE REPORT FORMS AND COMPLETING THE SPREADSHEET FO R THE STATE!
SECRETARY
The Secretary School shall be either a middle school or a high school that is responsible for taking minutes at each meeting and reading the minutes of the previous meeting. This school shall keep an on-going notebook that is passed on annually. A copy of the minutes is to be posted to the district website in a timely manner. The secretary school arranges and coordinates the High School Winter Retreat.
HISTORIAN
The Historian School shall be a high school or middle school that is in charge of documenting the district student council activities and to present a slideshow of pictures at the Spring Convention. The Historian School shall also make a playlist and background slides to be used before and during the conventions.
MIDDLE SCHOOL ADVISOR TO THE BOARD
The Middle School Advisor to the Board shall be a middle school who represents the needs, activities, and concerns of the middle schools in the district. They are also responsible for coordinating the Middle Level Winter Retreat.
PAST PRESIDENT
The Past President School shall serve as an advisor and resource position for the new officer schools. This school is responsible for getting the district flag to state, reporting on past activities and assisting the new president school. This school will assume the position of any officer school except president that is vacated for extenuating circumstances.
DISTRICT COORDINATOR
A District Coordinator shall be voted on by the advisors for a term of three years at the Spring Convention. The person chosen must be a student council advisor and a member of this organization. District Coordinator candidates must have 3 years experience in District 17, previously held a district office, and school must have been a TASC Sweepstakes school. In the event that the District Coordinator is unable to complete his/her term, the advisor of the president school shall call a meeting of the Executive Committee within 60 days to fill the unexpired term. This person will serve as a liaison between the state office and the district and will serve as a resource for new advisors. The District Coordinator will distribute constitutions and district forms to new student councils in the district, to candidate schools, and to new officer schools. This person will also organize the district’s advisors’ meeting. The District Coordinator will review district account activity with the Treasurer twice per year. The District Coordinator shall oversee the District Scholarship process and selections with a committee made up of: themself, the middle level advisor to the board and no less than three active middle level advisors appointed by the Executive Committee from a pool of volunteers gathered at Fall Convention. The District Coordinator shall oversee the Winter Retreat Junior Counselor selection process with the Secretary school. They shall review applications and select JCs according to consultant need, up to 5 middle level and 10 high school level. The District Coordinator must attend the TASC Steering Retreat during the month of June following their election. If the District Coordinator is unable to attend another Officer Advisor, as selected by the District Executive Committee, shall attend.
